How to print Google Calendar (Day, Week, Month, Schedule, and PDF)

Print Day, Week, Month, or Schedule

Print your calendar Help says you can print your calendar for a specific date range. The range comes from the view at the top right, not from Import & export. An .ics export is a file of events. Print is a page of the range you can see. File export steps are in the Export Google Calendar: ICS zip, CSV, Excel, PDF, and date range guide.

1. On your computer, open Google Calendar.
2. To select a date range, at the top right, click Day, Week, Month, Schedule, or 4 days.
3. At the top right, click Settings menu, then Print.
4. On the Print preview page, change details such as font size or orientation.
5. Click Print.

Tip: when space is available, the locations or rooms of events are also displayed.

Google Calendar Help steps checked Nov 6, 2026. Cited from Print your calendar.

Font size, orientation, and weekends

Print Help documents these controls on the Print preview page, after Settings menu, Print. Hide calendars before you open Print if they should stay off the page.

Hide calendars

On the left, under My calendars or Other calendars, click the name of the calendars you want to hide. If a calendar does not have a check mark next to it, it is hidden. To show a calendar, click the box. Hidden calendars do not print.

Change the orientation

1. At the top right, click Settings menu, Print.
2. On the Print preview page, in the Orientation dropdown, click the Down arrow.
3. Click Landscape or Portrait.
4. Click Print.

Show weekends

1. At the top right, click Settings menu, Print.
2. On the Print preview page, deselect Show weekends.
3. Click Print.

Print preview has Show weekends. It does not have a week-number checkbox. Turn on Show week numbers under Settings → View options first, then print Week or Month. That path is in Google Calendar week numbers: show, ISO weeks, and print.

Change the font size

1. At the top right, click Settings menu, Print.
2. On the Print preview page, in the Font size dropdown, click the Down arrow.
3. Choose a font size.
4. Click Print.

Tip: if you change the font size, it won't change the number of days on a page. It may make your calendar easier to read.

Full color and event responses

1. At the top right, click Settings menu, Print.
2. On the Print preview page, in the Color & style dropdown, click the Down arrow.
3. Click Full color.
4. Click Print.

If Full color is selected, event responses appear as:

• Did not respond: transparent box
• No: transparent box with crossed-out circle
• Yes: full color box
• Maybe: full color box with a question mark

Google Calendar Help steps checked Nov 6, 2026. Cited from Print your calendar.

Save as PDF

Print Help documents Save as PDF in the final print window, not as a separate export in Settings. A PDF is a picture of the visible range. It is not an .ics backup. Restoring events from a file is in the Google Calendar backup guide.

1. Follow the steps to print your calendar.
2. In the final window with print options, under Destination, click Change.
3. Under Print destinations, click Save as PDF.
4. Click Save.

Tip: to find your calendar PDF, check your computer's downloads.

Google Calendar Help steps checked Nov 6, 2026. Cited from Print your calendar.

Print from a phone

Print your calendar Help starts with "On your computer." It does not document Print in the Google Calendar app. There is no Print control on Android or iPhone in the app.

Workaround, because the app has no Print:

1. On your phone, open a browser and go to calendar.google.com.
2. Request the desktop site in the browser menu so you get the computer layout.
3. At the top right, pick Day, Week, Month, Schedule, or 4 days.
4. Tap Settings menu, then Print.
5. Change font size, orientation, or Show weekends if you want, then print or choose Save as PDF.

A computer is still the path Help documents. If the desktop site is hard to use on a small screen, print from a laptop or desktop instead.

Google Calendar Help steps checked Nov 6, 2026. Cited from Print your calendar. Help does not document this phone-browser workaround. It only documents Print on a computer.

Print troubleshooting

Use this table when Print is missing, events are off the page, or you wanted a PDF.

Working hours warn invitees. They do not create Busy events, so they are not a substitute for blocks on a printout. That difference is in the working hours guide. Busy vs Free occupies time on a calendar. It does not print a second Google account by itself. That is in the busy vs free guide. Time blocks stay on the calendar where you created them. Setup is in the time blocking guide.

Google Calendar Help steps checked Nov 6, 2026. Cited from Print your calendar.

When Resync helps

Use Print when you want a Day, Week, Month, Schedule, or 4-day page, or a PDF of that range. Resync does not print calendars or save PDFs. It does not sync Outlook, Apple Calendar, or iCloud.

Use Resync when the page is missing meetings that live on another of your Google calendars. If you print from one calendar but meetings live on another, Resync writes private Busy holds onto the calendar you print from so occupied time shows up. It currently syncs Google calendars only. $1.50/month or $9/year after a 30-day free trial, no credit card required.

• If you print from one calendar but meetings live on another, Resync writes private Busy holds onto the calendar you print from so occupied time shows up. Print still only includes calendars that are checked.
• Holds are titled Busy. Description, location, attendees, and conference data are left empty, so source meeting details stay on the source calendar.
• Each hold occupies the time. Resync does not copy the source title onto the hold.
• If a source event moves, Resync updates the hold. If the event is cancelled, marked free, declined, or is a working-location event, Resync does not keep a hold.
• Resync looks 90 days ahead when it reads source events. It watches source calendars with Google push notifications and updates holds when those events change. A polling fallback also runs about every 5 minutes. Read-only calendars cannot be mirrors. Resync currently syncs Google calendars only.
• If you delete or edit a hold, Resync records that and does not recreate it for the same source event on that mirror.
• If the source event is Private, the hold is Private. Otherwise the hold uses default visibility.

Set up Resync

1. Sign in with GoogleOpen Resync and sign in with the Google account you want as your primary account. You land on setup.
2. Connect another Google accountChoose Connect another Google account and finish Google's permission screen. Resync needs at least two Google accounts before you can start.
3. Start syncingWhen a second account is connected, setup shows bidirectional mirroring as the intended default: real events on either side become private busy blocks on the other. Choose Start syncing to open the dashboard.
4. Mark sources and mirrorsIn Sync configuration, turn on Source to read busy time from a calendar and Mirror to receive Busy holds. A calendar can be both. Read-only calendars cannot be mirrors because Resync needs write access to create holds. Print the mirror calendar so occupied time from the source shows up on the page.

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